Summit County UT Recorder: Find Deeds, Land Records and Recorded Documents
If you landed here because you need a deed, ownership document, lien, easement, plat, legal-description reference or proof that a document was recorded, the Summit County Recorder / Surveyor is the correct office. The fastest route is usually the county’s EagleWeb document search.
This guide shows exactly which official system to open, what search field to try first, how to find older records when an image is missing, how book-and-page searches work, what it costs to record a document, and when you need the Recorder instead of the Assessor, Treasurer or another county office.
Summit County EagleWeb public records portal.
60 N. Main, Coalville, UT 84017.
435-336-3238.
Monday–Friday, 8 a.m.–5 p.m.
County asks recording customers to arrive before 4:30 p.m.
Which Summit County record do you actually need?
Several county databases contain property information, but they answer different questions. If your goal is to obtain the actual recorded deed or another instrument affecting title, use the Recorder’s document records rather than stopping at an assessor ownership screen.
Use Recorder Document Search for recorded real-property instruments.
Search instructionsUse the property account search when you need a parcel number, ownership display or assessment information.
Find the parcel firstUse the Summit County Treasurer for tax balances, bills, receipts and payments.
Open official Treasurer searchUse Recorder/Surveyor resources for recorded plats and the county survey search for filed surveys.
Find plats and surveysSummit County Recorder guide
Jump directly to the task you came here to complete.
How to search Summit County Utah Recorder records online
Summit County uses its public EagleWeb system for property and recorder searches. The county’s Property Page describes Recorder Records as copies of documents recorded in Summit County, including deeds, and identifies search methods such as parcel number, document number, book and page, and section-township-range.
Which Recorder search field should you use?
| What you know | Best field | How to use it | Common problem |
|---|---|---|---|
| Entry number | Entry Number | Enter the recorder entry/instrument number exactly. | Leading zeroes or an incorrect digit can prevent a match. |
| Book and page | Book / Page | Use the county’s required padded format where applicable. | Typing 400-50 instead of the format expected by the historical search. |
| Person or company | Name | Search surname/business name and add other filters only after you see the result volume. | Searching only the current owner when an older document was recorded under a prior owner or trust. |
| Parcel number | Parcel Number | Use the parcel/serial identifier from the county property account. | Using parcel search for documents recorded before comprehensive parcel indexing. |
| Approximate transaction date | Recording Date | Use a sensible start/end range and combine it with a name or document type. | Using a single exact date when recording occurred days after signing or closing. |
| Subdivision details | Subdivision / Lot / Block / Unit | Useful when dealing with platted lots or condominium units. | Confusing a postal address with the legal subdivision description. |
| Government-survey description | Section / Township / Range | Use the legal-description references shown in prior documents or property records. | Guessing township/range from a street location. |
How to find an older Summit County deed when the image is missing
Historical searches are where many users get stuck. Summit County specifically warns that older documents are not all represented the same way in the modern Tyler/Eagle system.
Micro-step guide for an older record
- Open the county’s official Property Page.
- Use Recorder Records first to locate the index information.
- Write down the entry number, book/page, names and recording date even if no image displays.
- Return to Summit County’s public-search resources and open the Public Document Search / OnBase option when the current image system does not contain the historical image.
- For very old records, select the recorder pre-1965 cabinet described by the county.
- If you still cannot locate the image, contact the Recorder at 435-336-3238 with the exact index reference.
Find the parcel number before searching deeds
A street address is convenient for identifying a property, but recorded instruments are tied to legal descriptions, party names and recorder indexing rather than merely to the way an address appears on a mailbox.
How to read a Summit County Recorder result
Finding a result is only the first step. Before treating it as the deed or instrument you need, compare the index data and the actual image.
What a recorded deed does not tell you by itself
A single deed does not necessarily show every mortgage, lien, easement, restriction, release, boundary issue or later instrument affecting the property. If your purpose is a purchase, refinance, litigation matter or legal determination of ownership, a professional title search can require reviewing the chain of title and multiple indexed documents.
How to get a copy or certified copy of a Summit County deed
Many users simply need a readable copy for their files, while others need a certified copy carrying the Recorder’s certification. The Recorder sells copies of documents and plats and provides certified copies for a fee.
| Item | Published fee | Useful when |
|---|---|---|
| 8½ × 11 copy | $0.50 | You need a paper copy of a standard-size record. |
| 8½ × 11 color copy | $1.00 | Color is important to the source document. |
| 11 × 17 copy | $1.00 | A larger-format document is requested. |
| Copies transmitted by mail | $2.00 | County staff prepares copies for mailing; other applicable charges may also apply. |
| Certified under seal | $5.00 | You need an officially certified record rather than a normal copy. |
What you need before submitting a document to the Summit County Recorder
Recording standards matter because a defective submission may be rejected. Summit County publishes a practical checklist, and Utah law supplies additional statewide requirements.
First-page space and page margins
Summit County specifically notes that the recording stamp requires space measuring approximately 2½ inches down by 4½ inches across in the upper-right corner of the first page, plus a one-inch bottom margin on succeeding pages. Utah Code also authorizes county formatting requirements for page size, margins, recording space, black printing and legibility.
Summit County Utah Recorder recording fees
Summit County’s current Recorder / Surveyor fee sheet lists the following commonly needed recording charges. Confirm the live fee schedule before sending payment because statutory and county fees can change.
| Service | Published charge | Important detail |
|---|---|---|
| Standard document submitted for recording | $45.00 | Base recording charge shown on Summit County’s current fee sheet. |
| Additional description after first 10 | $2.00 each | Can apply to additional units, lots, parcels, easements, rights-of-way or exceptions. |
| Subdivision or condominium plat | $55.00 per sheet | Additional $2 charges can apply for each unit, lot or parcel. |
| Record of Survey filing | $40.00 per page | Listed under the county survey filing fee section. |
| Certified under seal | $5.00 | Separate from ordinary copy charges. |
Where to find Summit County plats and survey records
The Recorder / Surveyor office also serves as a depository for survey plats required to be filed with the county surveyor. This is different from viewing a GIS parcel layer.
Finding liens, releases and related property documents
Document Search is not limited to deeds. Depending on the instrument and how it was recorded, the index can help locate trust deeds, releases, assignments, easements, affidavits and federal tax liens.
Federal tax liens
Summit County’s FAQ instructs users looking for a federal tax lien to search the Recorder’s document search by the person’s last name. Narrow the search with dates or document type if the name produces many results.
State liens
Summit County distinguishes state liens from recorder-filed federal tax liens and directs questions about state liens to the courts. Do not assume that a failed Recorder search proves no state-court lien exists.
Removing or adding a name to title
The Recorder cannot simply edit a recorded deed because someone asks for a name to be added or removed. Summit County advises contacting a title company or legal source for help preparing the appropriate instrument. Once a properly prepared instrument is recorded, the public record reflects that new recording.
Sign up for Summit County Fraud Guard alerts
Summit County provides Fraud Guard as an early-warning service. You register a name and email address, and the system can notify you when a document is recorded under that registered name.
Summit County Recorder / Surveyor office information
P.O. Box 128
Coalville, UT 84017
Phone: 435-336-3238
Email: recorder@summitcountyutah.gov
Hours: Monday–Friday, 8 a.m.–5 p.m.
The county requests that customers who need to record a document arrive before 4:30 p.m.
Summit County currently lists Gregory R. Wolbach, PLS as Recorder / Surveyor.
The Recorder office maintains county land records, recorded real-property documents, ownership information and related cadastral/plat resources.
View the official Recorder pageRecorder vs. other Summit County offices
| Your task | Correct source | Do not rely on |
|---|---|---|
| Recorded deed, easement, lien, release | Recorder / Surveyor | Assessor ownership display alone |
| Parcel number, property characteristics or assessed value | Property / Assessor account search | Deed image alone |
| Tax bill, tax payment or receipt | Summit County Treasurer | Recorder |
| Legal boundary certainty | Recorded plat/deed plus licensed surveyor when needed | GIS parcel viewer |
| Document drafting or title opinion | Qualified attorney or title professional | Recorder staff |
Summit County Utah Recorder FAQs
Where can I search Summit County Utah deeds online?
Open the official Summit County EagleWeb portal and choose Document Search. Use an entry number, book/page, party name, parcel number, recording date or another indexed field.
Can I search Recorder documents by parcel number?
Yes, but be careful with older records. Summit County’s document portal states that indexing of all documents to parcel numbers begins January 1, 2001. For earlier documents, search names, entry numbers, book/page and historical indexes instead.
How do I enter book and page in the Summit County search?
The county FAQ says the book-and-page field uses four digits, a dash and four digits. Its example is book 400, page 50 entered as 0400-0050.
Why does the Recorder search show “no images”?
Summit County explains that some documents recorded before 1993 were not converted to the Tyler-Eagle image system. Use the county’s older public-document/recorder-document search or contact the Recorder with the index reference.
What does it cost to record a deed in Summit County Utah?
The current Summit County Recorder / Surveyor fee sheet lists $45 for each standard document submitted for recording. Extra charges may apply when the document includes more than 10 descriptions. Verify the current official fee sheet before submitting payment.
Can the Recorder prepare a deed for me?
No. Summit County states that the Recorder does not prepare legal documents, provide recording forms, interpret documents or give legal advice. Use an appropriate Utah attorney or title professional when document preparation or legal interpretation is required.
Can I record a photocopy?
Summit County’s FAQ says documents submitted for recording must be the original or a certified copy. Utah law separately recognizes qualifying electronic recording, so the exact submission method depends on the instrument and recording process.
How do I remove a deceased person’s name from Summit County property?
This is not accomplished by editing the existing deed. Summit County refers users to Utah Code §57-1-5.1 for termination of certain interests after death. The correct procedure depends on how title was held and may require a recordable affidavit and supporting death documentation. Obtain legal guidance if you are uncertain which procedure applies.
Does the Summit County Recorder perform a title search?
No. Recorder staff can help locate public records, but the office says it does not perform title searches. A title search requires evaluating a chain of recorded instruments and their legal effect, which is different from simply finding a deed image.
How can I receive alerts about new documents recorded under my name?
Register for Summit County Fraud Guard. The county says the system can email you when a document is recorded under a registered name.
The fastest path to the Summit County deed or record you need
If you already know the entry number or book/page, go straight to the Recorder’s document search. If you only know the property address, identify the parcel and owner in Account Search first, then return to Document Search. For records before 2001, do not rely on parcel indexing alone; for older images that do not appear in Tyler-Eagle, use the county’s historical document search or contact the Recorder with the index reference.
When recording a new instrument, verify the current fee, legal description, signatures, notarization, grantee mailing address and formatting requirements before submission. That small review can prevent a rejected document and a second trip or mailing.