How far back do Coshocton County Recorder records go online?

The Recorder states that recorded documents can be searched online back to 1970. Deed, lease, and mortgage indexes reaching into the 1800s can also be searched through CountyFusion, but pre-1970 document images generally require an office visit.

Can I search Recorder records by property address?

The Recorder's published search methods are name, instrument number, and volume/page. If you only know the address, first use the Coshocton County Auditor real-estate search to identify the owner and parcel, then search the Recorder index by the relevant owner name.

Where is the Coshocton County Recorder's Office?

The Coshocton County Recorder is located at 349 Main Street, Coshocton, Ohio 43812. The office phone is 740-622-2817.

What are the current Coshocton County recording fees?

For most documents subject to the standard recording fee, the Recorder publishes a fee of $39 for the first two pages and $8 for each additional page, effective May 1, 2025. Other fees can apply.

Can I electronically record a deed in Coshocton County?

Yes. The Recorder states that electronic recording is accepted, including conveyance documents, through approved eRecording vendors listed on the Recorder's website.

Does an online deed search replace a title search?

No. Recorder search results are useful for locating recorded documents, but a professional title examination may require reviewing the complete chain of title, liens, releases, easements, probate matters, court records, and other instruments.

Coshocton County, Ohio · Deeds, mortgages, liens and recorded land documents

Coshocton County Recorder: Search Deeds & Property Records

Q: How do I search Coshocton County deeds online?

Open the Coshocton County Recorder Public Records Search page, enter CountyFusion as a guest, accept the terms, choose Search Public Records, and search by name, instrument number, or volume and page.

Q: Who updates property ownership after a deed is filed?

The County Recorder records the deed, while the Coshocton County Auditor is responsible for transferring ownership on the county's real-property tax records.

If you landed here because you need a deed, mortgage, lien, release, prior ownership record or recording reference, start with the Coshocton County Recorder. The county provides an online CountyFusion search for recorded land records and historical deed, lease and mortgage indexes.

This guide shows exactly where to search, how to find a deed when all you have is an address, how far online records go back, how to read the results, what current recording fees apply, and what must happen before a new deed can be recorded.

Open official Recorder search Open CountyFusion Record a deed

RECORDER INDEX COSHOCTON COUNTY

Recorded Land Document

RECORDED · OHIO

NAME

INSTRUMENT

VOL / PAGE

Use the correct county office. The Recorder keeps recorded land documents. The County Auditor maintains the current property record and transfers ownership on the tax duplicate. The GIS/Tax Map Office reviews deeds, legal descriptions and property-transfer mapping requirements. If you only know a street address, the Auditor is often the fastest first step.

Online document range

Recorded document searches are available back to 1970.

Historical indexes

Deed, lease and mortgage indexes reach into the 1800s.

Recording fee

$39 for the first two pages for most standard-fee documents.

Recording window

Published document recording hours: 8:00 a.m.–3:30 p.m.

Recorder phone

740-622-2817 for record-search or recording questions.

Choose the right starting point

Which Coshocton County property office do you actually need?

A major source of confusion is assuming that every property question belongs to the Recorder. Coshocton County splits property work among several offices. Starting with the correct one can save an unnecessary trip or several failed searches.

Recorder

Use for recorded deeds, mortgages, releases, liens and other land-record instruments.

Official Recorder website

County Auditor

Use when you know an address or parcel number and need the current owner, parcel details, values or deed-transfer processing.

Official real-estate search

GIS / Tax Map Office

Use for parcel mapping, deed and legal-description review, surveys and conveyance-standard questions.

Official GIS / Tax Map Office

Coshocton County Recorder guide

Jump directly to the task you are trying to complete.

Online deed search

How to search Coshocton County Recorder records online

Coshocton County uses CountyFusion for online Recorder searches. The Recorder’s own instructions say you may enter as a guest; creating an account is not required for a basic public-record search.

Open the official public-record search page Start at the county’s own Recorder page rather than a commercial property-record website.
Open Coshocton County Recorder Public Records Search

Open CountyFusion Use the CountyFusion link supplied by the Recorder. A direct Coshocton County portal link is also available below.
Open Coshocton County CountyFusion

Choose Guest unless you need an account For a normal deed lookup, enter as a guest. If the portal offers optional saved-search or account features you want to use, you can create an account separately.

Accept the terms Review and accept the CountyFusion terms before continuing to the search interface.

Choose “Search Public Records” The Recorder specifically directs users to the Search Public Records option near the upper-left portion of the system.

Search using your strongest identifier The Recorder publishes three primary search methods: name, instrument number, or volume/page. An instrument number is usually the cleanest identifier when you already have one.

Open the likely document and verify it Do not stop at a matching surname. Compare the grantor, grantee, record date, document type, recording reference and property description before deciding you have the right instrument.

Fastest path when you already have an old deed: look near the Recorder’s stamp or recording information for an instrument number or volume/page reference. Searching that reference can be much faster than experimenting with owner-name spellings.

Recorder search instructions Launch CountyFusion

Only know the address?

How to find a deed when you only have a property address

The Recorder’s published search instructions focus on names and recording references—not street-address searching. If you are starting with an address, use the Auditor to identify the owner and parcel first, then move to the Recorder.

Open the Coshocton County Auditor real-estate search The Auditor states that property records can be searched by owner name, property address or parcel number.
Open official Auditor real-estate search

Search the street address Open the matching parcel and note the current listed owner, parcel/account identifier and property description.

Return to CountyFusion Search the current owner’s name as a grantee to locate the deed through which that owner acquired the property.

Follow the prior-deed reference A recorded deed may reference an earlier deed by volume/page or another recording reference. Use that information to move backward through prior ownership.

Verify the legal description Similar names do not establish that two documents involve the same parcel. Compare parcel identifiers, legal descriptions, acreage, subdivision information or prior deed references when available.

Do not assume the Auditor’s displayed owner is the complete title history. The Auditor’s record is excellent for identifying the parcel and current tax-record owner. The Recorder is where you examine the actual recorded instruments.

Verify before relying

How to read a Coshocton County deed-search result

A matching name is only the beginning. People with similar names, trusts, estates, business entities and multiple property transactions can produce several plausible results.

Fields to compare before deciding a record belongs to your property
Field	What it tells you	How to use it
Grantor	Person or entity transferring an interest.	Compare with the prior owner or seller.
Grantee	Person or entity receiving an interest.	Useful for locating the acquisition deed for a current owner.
Document type	Identifies whether the record is a deed, mortgage, release or another instrument.	Do not mistake a mortgage or release for an ownership deed.
Instrument number	Unique recording reference assigned to the document.	Excellent for returning directly to a known record.
Volume / page	Traditional book-and-page recording reference.	Especially useful when following references from older deeds.
Recording date	When the document entered the public record.	Helps place documents in chronological order.
Legal description	Recorded description of the land affected by the instrument.	Compare carefully when names alone are inconclusive.

Try multiple name versions

Current owner surname

Previous owner or seller

Trust name

Business or LLC name

Estate name

Alternate spelling or initials

If a deed is held in a trust or company name, searching only an individual’s name may miss it. When researching a long ownership history, work from a confirmed recent deed backward rather than searching every possible name at once.

Historical research

How far back do Coshocton County Recorder records go?

The Recorder states that recorded documents can be searched online back to 1970. Documents recorded before 1970 generally require physical access at the Recorder’s Office.

There is an important exception for researchers: CountyFusion also contains deed, lease and mortgage indexes reaching back into the 1800s. That means you may be able to identify an older recording reference online even when the actual historical document image is not available remotely.

1970 to present

Begin with CountyFusion for the recorded-document search and available images.

Before 1970

Search the historical indexes first, then plan to contact or visit the Recorder for the underlying document when necessary.

Genealogy tip: if your research involves estates, marriages or older birth/death material rather than land records, the Coshocton County Probate Court maintains separate historical records. Do not assume those records will appear in the Recorder’s deed database.

Office information

Coshocton County Recorder address, phone and recording hours

Coshocton County Recorder

Recorder Ashley M. Thomas

Address

349 Main Street
Coshocton, OH 43812

Phone 740-622-2817

Recording hours Documents: 8:00 a.m.–3:30 p.m.
General office hours are listed as Monday–Friday, 8:00 a.m.–4:00 p.m.

Going in person to record a document? Do not plan around the 4:00 p.m. general closing time. The Recorder publishes a 3:30 p.m. document-recording cutoff. For a deadline-sensitive filing, call before traveling and verify holiday hours.

Official Recorder website Call 740-622-2817

Copies and proof

How to get a deed copy or certified Recorder record

For routine research, first determine whether the document image you need is available through CountyFusion. Save the instrument number or volume/page reference before contacting the office; that gives Recorder staff a precise document to locate.

Locate the document online Search CountyFusion and confirm the grantor, grantee, document type and recording reference.

Decide whether a regular image is sufficient A downloaded or printed image may be useful for personal research, but a lender, court, government agency or legal transaction may specifically require a certified copy.

Call the Recorder when certification is required Contact 740-622-2817 and provide the instrument number or volume/page. Ask for the current copy fee, certification charge and available delivery methods.

Why this guide does not quote an unverified certified-copy price: the current Recorder pages reviewed publish recording fees clearly but do not provide a current certified-copy price table. Calling the Recorder is safer than relying on an older third-party fee listing.

Recording a new deed

How to file a deed in Coshocton County

Recording a deed is not simply a matter of handing the document to the Recorder. Coshocton County has a local transfer workflow involving the GIS/Tax Map Office, County Auditor and County Recorder.

Do not use this section as a substitute for legal advice or deed preparation. A deed changes legal ownership rights. If you are unsure what deed form is appropriate, how ownership should be titled, or whether the transfer affects probate, marital, tax or creditor rights, use an Ohio real-estate attorney or qualified title professional.

Prepare the deed and legal description Make sure the document identifies the parties, parcel, legal description and other required transfer information. Review the Auditor’s published deed requirements before execution.
Review official Coshocton County deed requirements

Submit the deed to the GIS / Tax Map Office for review Coshocton County instructs users to submit the deed to the Tax Map Office by email before execution. After approval, the office returns a Transfer Review Sheet and the deed with approval stamps on each page.
Open official deed-review instructions

Complete the Auditor conveyance paperwork Depending on the transfer, this can include DTE 100, DTE 100 EX, DTE 101, DTE 102 and the county Deed Routing Form.
Open official deed and conveyance forms

Take the approved transfer through the Auditor The Auditor is responsible for transferring real-property ownership on county tax records and collecting applicable transfer and conveyance fees.

Record the approved deed with the Recorder After the required transfer approvals are complete, submit the deed and Recorder fee. For in-person recording, plan to arrive before the published 3:30 p.m. document cutoff.
Check current Recorder fees and standards

Keep the final recording reference After recording, retain the instrument number or volume/page with your closing and ownership records. Later searches are much easier when you have the exact reference.

Avoid rejected transfers

Coshocton County deed-review and conveyance checklist

The Auditor publishes detailed requirements for a real-estate transfer. Not every item applies identically to every transaction, but this is the practical checklist to review before submitting a deed.

Grantor names consistent with how title was acquired

Grantor marital status

Approved property description

Execution date

Required original signatures

Printed signer names

Proper notary information

State and county of execution

Document preparer identified

Grantee tax-mailing address

Parcel number

Prior deed reference

Correct conveyance form

Homestead / CAUV form when applicable

Deed Routing Form

Separate manufactured-home conveyance form when applicable

The GIS/Tax Map Office says a deed submitted for its review should be sent before execution. When approved, the office provides a Transfer Review Sheet and stamps the deed pages. It states that the Engineer and Auditor try to complete review within approximately three workdays, although actual processing can vary.

Deed-review instructions Auditor deed requirements Deed forms

Current published charges

Coshocton County Recorder fees

The Recorder implemented Ohio’s document-preservation surcharge beginning May 1, 2025. For most documents that use the standard Recorder fee schedule, the current published charge is $39 for the first two pages and $8 for each additional page.

Published Coshocton County recording and transfer charges
Charge	Current published amount	Office
First 1–2 pages	$39	Recorder
Each additional page	$8	Recorder
Marginal reference	$4	Recorder
Nonconforming-document surcharge	$20 additional	Recorder
Real-property transfer fee	$0.50 per parcel	Auditor
Conveyance fee	$4 per $1,000	Auditor

Example: 4-page standard-fee Recorder document First two pages $39 + two additional pages at $8 each = $55 Recorder fee.

A deed may also involve Auditor conveyance and parcel-transfer charges. For example, a taxable $175,000 transfer would produce a $700 conveyance fee at $4 per $1,000, plus the applicable parcel-transfer charge, before considering Recorder fees. Exempt transfers can follow different conveyance-form rules.

Some document types have special statutory fees. Always check the Recorder’s current fee page before submitting money, especially for unusual instruments or multi-document filings.

Verify official Recorder fee schedule

Formatting matters

Recorder document-format standards that can prevent extra fees

Ohio recording standards apply to most Recorder filings. Coshocton County warns that a nonconforming document can trigger an additional $20 fee.

Coshocton County Recorder standardization requirements
Item	Published requirement	Practical check
Font	At least 10-point computer font	Do not reduce exhibits until text becomes too small.
Paper	Minimum 8½ × 11; maximum 8½ × 14	Check every attachment, not only the deed’s first page.
Ink	Black or blue only	Avoid colored annotations.
Highlighting	No highlighting	Submit a clean recording copy.
First-page top margin	3 inches	Reserve this area for Recorder, Auditor and Engineer use.
Later-page top margin	1½ inches	Apply to every later page and exhibit page.
Side / bottom margins	1 inch	Make sure seals or text do not run into the margin.

Certain categories—including some court or taxing-authority documents, plats, DD214s, state/federal documents and documents executed before the standardization law’s effective date—are identified by the Recorder as exceptions to these formatting rules.

Electronic recording

Can you eRecord a deed in Coshocton County?

Yes. The Coshocton County Recorder states that it accepts electronic recordings, including conveyance documents. The service is especially practical for attorneys, title companies, mortgage companies, banks and other regular professional submitters.

The Recorder currently lists several eRecording submission providers, including CSC, ePN, Hopdox and Simplifile. Vendor charges and account requirements are separate from county recording fees.

Complete county transfer requirements first A deed still has to satisfy applicable local Tax Map and Auditor requirements merely because it will be electronically recorded.

Choose an approved submitter Review the vendor options listed on the official Recorder website and compare vendor pricing and account terms.
See Recorder eRecording providers

Submit the approved document electronically The Recorder states that documents are returned to the customer through the electronic submitter after recording.

Research strategy

Recorder search vs. a professional title search

CountyFusion gives the public powerful access to recorded records, but finding a deed is not the same as determining whether title is legally clear.

A DIY Recorder search is useful for

Finding a current or previous deed
Locating an instrument number
Researching a family ownership history
Finding a recorded mortgage or release
Checking recorded documents under a particular name

A title professional may be appropriate for

A purchase or refinance
Uncertain liens or releases
Estate or probate ownership
Boundary or easement disputes
Old chains of title
Conflicting or unclear ownership interests

A clean name search does not prove clear title. Relevant issues can involve indexing variations, prior owners, easements, unreleased instruments, probate records, court judgments, tax matters or other documents that require broader examination.

A practical chain-of-title workflow

Use the Auditor address search to identify the current property and owner.
Find the current owner’s acquisition deed in CountyFusion.
Record the grantor, recording date and prior deed reference.
Open the prior deed and repeat the process backward.
Compare legal descriptions as you move from one deed to another.
Separately review mortgages, releases, liens, easements and other relevant instruments when the purpose requires it.

Common problems

What to do when you cannot find the deed

Coshocton County deed-search troubleshooting
Problem	Likely reason	Next step
Address returns nothing	Recorder search is primarily indexed using names and recording references.	Use the Auditor address search first, then search the owner’s name in CountyFusion.
Too many name matches	Common surname or multiple transactions.	Filter with dates, document type, prior owner and recording references.
Current owner deed is missing	Name format, trust/entity ownership, recent processing or different recorded grantee.	Try alternate name forms and compare the Auditor parcel record.
Old deed is indexed but image is unavailable	The document predates online image coverage.	Save the index reference and contact the Recorder at 740-622-2817.
Legal description does not match	Wrong parcel, parcel split, combination, subdivision change or incomplete comparison.	Use the Auditor parcel record and GIS/Tax Map resources to reconcile the property.
Deed is rejected for transfer	Missing Tax Map approval, conveyance form, routing information or deed requirement.	Review Tax Map deed-review instructions and the Auditor deed checklist before resubmitting.

Official resource desk

Coshocton County deed and property links

Recorder home

Office information and eRecording providers.

coshoctoncounty.net/recorder

Recorder public-record search

Official CountyFusion instructions and historical coverage.

Open search instructions

Recorder fees

Current recording charges and document-format standards.

Open fee page

Auditor real-estate search

Find a parcel using owner, address or parcel number.

Search property

Auditor deed requirements

Transfer requirements, conveyance fees and deed checklist.

Review requirements

Deed and conveyance forms

DTE conveyance forms and Coshocton County Deed Routing Form.

Open forms

GIS / Tax Map deed review

Pre-execution deed-review procedure and contact information.

Open deed review

GIS and Tax Map Office

Parcel mapping, surveys and property-transfer mapping resources.

Open GIS / Tax Map

Frequently asked questions

Coshocton County Recorder FAQs

How do I search Coshocton County deeds online?

Open the official Recorder Public Records Search, follow the CountyFusion link, enter as a guest, accept the terms, choose Search Public Records and search by name, instrument number or volume/page.

How far back are Coshocton County Recorder documents available online?

The Recorder states that recorded documents can be searched online back to 1970. Deed, lease and mortgage indexes reaching into the 1800s are also available through CountyFusion. Earlier document images may require an in-person Recorder search.

Can I search a Coshocton County deed by street address?

The Recorder’s published search methods are name, instrument number and volume/page. If you only know the street address, first use the County Auditor real-estate search to identify the owner and parcel, then search that owner in CountyFusion.

Where is the Coshocton County Recorder?

The Recorder’s Office is at 349 Main Street, Coshocton, OH 43812. The published phone number is 740-622-2817.

What time does the Recorder stop recording documents?

The Recorder’s current fee and guideline page lists document recording from 8:00 a.m. to 3:30 p.m.. This is earlier than the generally listed 4:00 p.m. office closing time, so do not arrive late in the day with a time-sensitive document.

How much does it cost to record a deed?

For documents subject to the standard Recorder fee schedule, the current published charge is $39 for the first two pages and $8 for each additional page. A deed can also incur Auditor conveyance and parcel-transfer fees. Check the official fee page before filing.

Who changes the owner’s name on the county property record after a sale?

The Recorder records the deed, but the Coshocton County Auditor is responsible for transferring ownership of real property and placing the new owner’s name on the tax duplicate.

Does a deed need Tax Map approval before recording?

Coshocton County’s GIS/Tax Map Office instructs users to submit the deed for review before execution. After approval, the office returns a Transfer Review Sheet and approved deed pages for the remaining transfer process.

Can deeds be electronically recorded?

Yes. The Recorder currently states that electronic recording is available and includes conveyance documents. Approved submission providers are listed on the Recorder website.

Does a Recorder search prove that a property has clear title?

No. Finding deeds and recorded documents is useful research, but clear-title analysis can require a complete examination of the ownership chain, mortgages, releases, liens, easements, probate matters, judgments and other relevant records. For a purchase, refinance or title dispute, professional title or legal assistance may be appropriate.

Bottom line

Use the Recorder to find the document—not every piece of property information

For most users searching the Coshocton County Recorder, the fastest workflow is simple: use the Auditor first when you only know the property address, identify the correct owner and parcel, then use CountyFusion to locate the recorded deed by name or recording reference.

For historical research, remember the distinction between online document images and historical indexes: recorded-document searching reaches back to 1970, while deed, lease and mortgage indexes extend into the 1800s. If the underlying pre-1970 image is unavailable, take the recording reference to the Recorder’s Office.

If you are recording a new deed rather than searching an old one, follow the local order carefully: Tax Map review, Auditor transfer/conveyance processing and then Recorder recordation. Check the current fee and formatting rules immediately before filing so a margin, approval or fee issue does not delay the recording.

Search Recorder records Find property by address Verify recording fees

Coshocton County Recorder: Deed Search, Records & Fees