Coconino County Recorder: Find Deeds, Recorded Documents and Official Copies
Use the Coconino County Recorder when you need the actual recorded deed, deed of trust, mortgage, release, easement, lien, affidavit, mining document or other instrument placed in the county’s permanent public record.
This guide shows exactly where to search, what names and dates to enter, how far the online records go back, how to trace a property’s deed history, how to request certified copies and what to do when the record you need is too old to appear online.
Searchable from January 1981 to the present.
Broadly available from March 29, 1999 forward.
$30 flat fee for basic recordings unless another category applies.
110 E. Cherry Ave., Flagstaff, AZ 86001.
Official procedures and fees reviewed October 17, 2026.
What are you trying to find?
Use the Recorder search to locate the recorded instrument, document number and image.
Search deeds step by stepUse the Assessor first when you only know an address, parcel number or current owner.
Find the correct officeSearch the Recorder index and follow related document references through the chain.
Research recorded interestsOnline PDFs are unofficial copies. Order certification when an official copy is required.
Copy instructionsCoconino County Recorder guide
Go directly to the task you need to complete.
How to search Coconino County Recorder records online
Coconino County’s Recorder index is designed around recorded instruments and the people or entities named in those instruments. It is not the same type of search as an Assessor parcel lookup.
Coconino County recorded-document date coverage
A failed online search does not automatically mean that a deed or other record does not exist. The county has different levels of online access depending on the recording date.
| Record period | What is usually available | Best action |
|---|---|---|
| 1999 to present | Online index plus broad PDF image availability | Search online and open the image |
| 1981 to March 1999 | Online index with limited document images | Use index data; contact Recorder if image is missing |
| Before 1981 | Index books, microfilm or vault material | Call the Recorder and arrange old-record research |
| Maps from 1891 forward | Separate map-search coverage | Use the Recorder’s map-search option |
How to find a Coconino County deed when you do not know the document number
Many users arrive looking for a deed but only have an address, current owner’s name or approximate purchase year. Use this sequence instead of trying random searches.
Build a basic deed chain without losing the parcel
Write down the parcel number, current owner, subdivision or legal-description details from the Assessor record.
Locate the deed into the current owner and record the document number, date, grantor and legal description.
Search the prior grantor around the date that person or entity acquired the same property.
Names can repeat. Keep comparing lot, block, subdivision, section-township-range or other land descriptions.
Recorded documents may cite earlier instrument numbers, docket/page references, easements or releases.
For purchase, litigation, foreclosure, boundary or title-insurance decisions, use qualified title or legal assistance.
Common Coconino County recorded property documents
| Document | Why you may need it | What to verify |
|---|---|---|
| Deed | Recorded conveyance or transfer of an interest in real property | Grantor, grantee, legal description, execution and recording information |
| Deed of Trust / Mortgage | Security instrument connected to financing | Borrower, beneficiary/lender, trustee and property description |
| Release / Satisfaction | Evidence that a recorded lien or security instrument has been released | Which earlier document is being released |
| Easement | Recorded right affecting access, utilities or another use of land | Benefited/burdened property and referenced legal description |
| Lien | Notice of a recorded claim affecting property or a party | Party names, amount or basis when stated, and any later release |
| Affidavit | Recorded statement addressing ownership, property or another fact | Purpose, signer, legal description and related document references |
| UCC document | Financing or secured-transaction filing accepted by the Recorder | Debtor, secured party and property-related references |
| Mining document | Recorded mining-claim or labor-related instrument | Claim name, parties, location and recording information |
| Plat / Survey map | Recorded mapping document used for land and subdivision research | Map book/reference, survey information and recording details |
How to get a copy of a Coconino County recorded document
The Recorder allows document copies to be obtained through the online search, in person or by written mail request. Internet document images are labeled as unofficial copies.
Search the online index and open the available PDF. Save the document number and recording date with the file so you can identify it later.
Contact the Recorder and provide the document number or enough identifying information for staff to locate the instrument.
How to record a deed or other document in Coconino County
Coconino County Recorder fees
| Service | Current listed fee | Practical note |
|---|---|---|
| Basic recording | $30 per document | Applies to standard recordings regardless of page count unless otherwise specified |
| UCC filing | $30 | Included in the standard basic-recording category |
| Government recording | $15 | Special government-agency rate |
| Map / plat first page | $24 | Different requirements apply to recorded maps and plats |
| Each additional map / plat page | $20 | Additional-page map fee |
| Imaging / microfiche copy | $1 per page | Useful for older or requested copies |
| Certification / fax / email | $3 | Check current schedule for the exact service requested |
| Plat / survey map copy | $7 per page | Separate from ordinary document-copy pricing |
Basic recording-format requirements to check before submission
Coconino County publishes Arizona’s instrument-format requirements under A.R.S. § 11-480. The following checklist addresses common formatting issues; it does not determine whether the legal substance of your document is correct.
Affidavit of Property Value: do not overlook it
Coconino County’s Recorder FAQ states that property sales transactions require a completed Affidavit of Property Value or an applicable exemption number. This information is associated with the transfer but should not be confused with the deed itself.
Use the county’s current form and instructions, complete the transaction information accurately and submit it with the transfer document as required.
Use the correct exemption treatment rather than leaving required property-value information unresolved. Seek qualified assistance if you are uncertain which treatment applies.
How to research easements, liens and releases
Finding an easement
If you received title insurance when you acquired the property, check Schedule B of the title policy first. Coconino County specifically points property owners there because recorded easements affecting the property may already be listed.
If you do not have Schedule B, search the Recorder with at least one party’s name and an approximate recording date. Review the deed and any instrument references for separately recorded easements.
Checking whether a lien or deed of trust was released
- Locate the original lien, mortgage or deed of trust.
- Write down its recording number and the relevant party names.
- Search later dates for a release, satisfaction, reconveyance or other document referencing the earlier instrument.
- Compare the reference number and legal description before treating the release as related to your property.
Set up Coconino County Recording Notification alerts
The Recorder offers a free Recording Notification service that sends an email when a newly recorded document contains an individual or business name matching an alert you created. It monitors recordings made after you enroll; it does not retroactively alert you about older documents.
When you should not use the Coconino County Recorder
| You need | Correct office | What that office handles |
|---|---|---|
| Recorded deed, lien, easement or release | Coconino County Recorder | Permanent recorded instruments and official copies |
| Parcel number, current owner display, valuation or assessment | Coconino County Assessor | Property assessment, parcel and valuation records |
| Property-tax bill, payment or tax-lien information | Coconino County Treasurer | Tax billing, collection and payment information |
| Building permit or zoning issue | Community Development | Permitting, zoning and development matters |
| Marriage, divorce or probate information | Clerk of Superior Court | Court-maintained case and filing records |
| Prepare a new deed or resolve a legal ownership issue | Attorney / appropriate professional | Legal document preparation and advice the Recorder cannot provide |
Coconino County Recorder office information
Flagstaff, AZ 86001
Phone: 928-679-7850
Toll free: 800-793-6181
Fax: 928-213-9241
Hours: Monday-Friday, 8:00 AM-5:00 PM.
The Recorder states that appointments are required to access vault and microfiche materials. This is particularly important when researching records predating the normal online index.
Call before traveling, explain the approximate period and parties involved, and ask what identifiers staff recommend bringing.
Use these workflows for typical Coconino County property questions
Search your surname and closing period. Verify the grantee name and legal description, then request certification only if your use requires it.
Locate your acquisition deed, note the grantor, then search that grantor backward in time while repeatedly matching the legal description.
Locate the original deed of trust or mortgage, then search later recordings for a release, satisfaction or related document referencing it.
Use the Assessor/property-information system first. Record the owner name and parcel details, then search Recorder documents.
Check title-policy Schedule B if available, then search the deed chain and separately recorded easement documents using party names and dates.
Online indexing may not cover it. Contact the Recorder about index books, microfilm or vault research and arrange an appointment if required.
Official Coconino County Recorder and property resources
Recorded-document search, public-record information, office details and Recorder guidance.
Open RecorderSearch indexed documents and open available recorded-document images.
Open Recorder EagleWebRecording charges, maps, copies, certifications and other Recorder fees.
Open fee scheduleArizona recording-format requirements published by Coconino County.
Open form requirementsAffidavit of Property Value and related informational documents.
Open Recorder formsFree email alerts for newly recorded documents matching enrolled names.
Set up alertsUse when you need parcel, owner-display or property information before searching recorded documents.
Open property resourcesProperty-tax bills, balances, payment information and tax-related services.
Open TreasurerThe fastest route to the Coconino County record you actually need
If you know a party name and approximate transaction date, start directly with the Coconino County Recorder. If you only know the street address or parcel, identify the current property and owner through the Assessor first, then move to the Recorder.
For a recent transaction, the online index and PDF image may answer your question in minutes. For a document recorded before March 29, 1999, expect the image coverage to be less complete. For records predating the searchable 1981 index, contact the Recorder about index books, microfilm and vault research.
Always preserve the document number once you find the correct instrument. That single identifier is usually more useful than repeatedly searching by name when you later need a copy, related release, title-history reference or certified record.
How this Coconino County Recorder guide was checked
Search coverage, office information, recording fees, copy charges, form requirements, agency routing, Recording Notification instructions and document-recording guidance were checked against Coconino County Recorder and related county resources.
Review completed October 17, 2026. Online-system addresses, elected officials, fees, office hours, document requirements and service procedures can change after publication.
Coconino County Recorder FAQs
Where can I search Coconino County deeds online?
Start on the official Coconino County Recorder page and choose Search Recorded Documents. The Recorder’s EagleWeb system is used to search indexed recorded instruments and open available images.
Can I search Recorder records by street address?
Recorder searching is primarily based on recorded-document identifiers and indexed parties rather than a normal parcel-address lookup. If all you have is an address, first use Coconino County property information to identify the owner and parcel, then search the Recorder using the owner’s name.
How far back are Coconino County records available online?
The Recorder says general indexing is searchable from January 1981 forward. Document images are broadly available from March 29, 1999 forward, with limited earlier images. Maps have a separate search range beginning January 1, 1891.
What if I need a deed from before 1981?
Contact the Recorder because older research may require index books, microfilm or vault records. The county states that appointments are required for vault and microfiche access. Call 928-679-7850 before traveling.
How much does it cost to record a deed in Coconino County?
The current county fee page lists basic recordings, including deeds of conveyance, at a $30 flat fee regardless of page count unless a different fee category applies. Verify the current Recorder fee schedule immediately before submitting.
Are online deed images official certified copies?
No. Coconino County states that online document images contain an unofficial copy watermark. If a court, title company, agency or other recipient requires certification, order the appropriate copy from the Recorder.
Can the Coconino County Recorder help me write a deed?
No. The Recorder states that the office is prohibited from assisting with document preparation, giving legal advice or interpreting the legality of a document. The office can explain recording procedures and published requirements.
How do I find an easement affecting my property?
If you have a title policy, first review Schedule B. Otherwise search the Recorder using a party name and approximate recording date, then inspect the deed and related instruments for easement references. Professional title research may be appropriate when completeness matters.
Where do I find Coconino County property-tax records?
Use the Coconino County Treasurer for property-tax bills, balances and payment matters. The Recorder maintains recorded instruments; it does not collect property taxes.
Can I receive an alert if someone records a document using my name?
Yes. Coconino County provides a free Recording Notification service. After registering and verifying your email, create alerts for your individual or business names. Notifications apply to documents recorded after enrollment.